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Job Opportunity with Ionis Pharmaceuticals, Inc.

Temp-to-Hire Department Assistant, Corporate Operations


The Corporate Operations department is seeking a Department Assistant / Project Coordinator. Responsibilities will include executive and general administrative support as well as project management related tasks. Our ideal candidate has exceptional attention to detail with a high level of accuracy, a strong work ethic, is proactive and customer-service oriented. Proficiency knowledge of Microsoft Office is required (e.g., Word, Excel, Power Point, MS Teams, Outlook). Experience in business administration is a plus.

Responsibilities
  •  Position is based in Carlsbad, CA and interacts with employees remote and hybrid in support of the department, namely of the Launch Excellence and Planning (LEAP) team
  • Manage Department and Team Calendars
  • Manage all aspects of travel (domestic and international) and prepare expense reports
  • Manages all logistics for key department initiatives, namely launch planning related initiatives (e.g., space, people contact lists, travel plans, meals, etc.)
  • Management of departments contracts (via Conga), purchase orders (via Coupa), and consultant privileges requests and maintenance (via Conga)
  • Provides support to project management related activities such as:
    • meeting notes (OneNote)
    • maintenance of action and decision logs
    • manage department related share point sites including access permissions
    • manage MS Teams Channels
    • Proofread and curate materials for presentations as required
  • Liaison with Finance for invoices processing and payment
  • Manage and maintain extremely confidential/sensitive matters
Requirements
  • Above all else this position requires a professional demeanor, sense of urgency, and the ability to keep sensitive material and conversations strictly confidential
  • Expert level written and verbal communication skills, and strong problem-solving, decision-making ability and attention to detail are equally important
  • Familiarity and comfort with business-focused presentations and materials is required
  • Strong work history in a corporate environment, with experience supporting a biotech/pharma commercial environment
  • Excellent organizational skills
  • Critical eye to detail and the ability to work on multiple projects simultaneously
  • Ability to exercise good judgment and determine priorities
  • Ability to take initiative and work well under pressure
  • Polished and articulate with strong interpersonal skills
  • Ability to interface with high level internal and external contacts requiring discretion and initiative
  • Ability to work in a fast-paced challenging environment while maintaining a high level of confidentiality
  • Adaptable to change
  • Must work independently and as a team player
  • High level of proficiency with Microsoft Office
  • Intuitive, able to anticipate needs and develop options
  • The person in this role must be able to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient

About Ionis Pharmaceuticals, Inc.

Ionis Pharmaceuticals, Inc., is headquartered in Carlsbad, California, with offices in Boston, Massachusetts, and Dublin, Ireland. For more than 30 years, Ionis has been the leader in RNA-targeted therapy, pioneering new markets and changing standards of care with our novel antisense technology. Ionis currently has three marketed medicines and a premier late-stage pipeline highlighted by industry-leading cardiovascular and neurological franchises. Our scientific innovation began and continues with the knowledge that sick people depend on us, which fuels our vision to become the undisputed leader in genetic medicine, utilizing a multi-platform approach to discover, develop and deliver life-transforming therapies.

As the first company to fully harness the power of RNA technology for human therapeutics, Ionis’ platform continues to revolutionize drug discovery and transform lives for patients with unmet needs. We are building upon our innovative research and drug development excellence to provide greater value to patients, and we are well positioned financially to deliver on our strategic goals.

Ionis is a challenging, motivating and rewarding environment designed to foster innovation and scientific excellence. Our success is a direct result of our outstanding employees. We are interested in bringing together a diverse group of individuals with different skill sets and perspectives into this creative environment to be part of a productive and inclusive team. While acknowledging people are actively engaged in hybrid/remote work, we continue to invest time, money, and energy into making our workplace locations a place where our culture and employees can thrive. We believe engaging on a day-to-day basis, in person, builds solid and lasting relationships, and contributes positively to our culture and innovation. From the heart of our stunning Carlsbad campus, we aim to provide a central connection point for all our employees. These facilities give us the opportunity to connect cross-functionally, collaborate and to build on the success of our business as we continue to grow. Join us and experience our unique culture while you develop and expand your career.


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