Office and Community Associate

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Job Opportunity with Work214

Office and Community Associate

Administrative/Executive Assistant, Client Support, Marketing, Writing & Editing

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Part Time

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We are currently hiring a Part-Time Office Assistant + Community Host to become part of our growing team and help manage the front desk hospitality afternoon shift, marketing coordination, and the care and engagement of our growing community.

You’re this person if you enjoy wearing many hats. You’re the matchmaker in your social group and people are always coming to you for advice. You’re a tech-savvy social media junky. You multitask like a smartphone and stay on target like a cruise missile.

If you are interested in helping others succeed while bringing a professional, fun spirit to the space, then this is the role for you. If you want to be a part of the entrepreneurial landscape, then this is the role for you. If you naturally want to learn about people and their stories, then this is the role for you.

With a focus on service, community development, and communications this role will create an inviting and inspiring atmosphere for all members and potential members.

Responsibilities

FOH (Front of House) Management:

Manage FOH supplies list & ordering — communicate with owner on needs of the space for approval & keep an eye out for ways, products and vendors that the space can benefit from fiscally and efficiently
Support in entire office organization
Support with managing packages, mail & member client support
Support baseline member needs
Manage phone, emails and third party booking systems
Set tone for experience of space
Connect members with each other
Consistent & Light Cleaning
Tracking of Space use (Ability to provide written reports)

Community Development:

Assist in organizing & hosting member networking events (happy hours, small talks, etc)
Provide productivity design support (Moving furniture)
Ability to initiate conversations with members, build relationships – Engage members in regular conversation to encourage open feedback culture
Assist with marketing materials:
Have a well-defined knowledge of the space’s amenities, programming and culture Have an apt for curiosity and being able to remember details to help the Director learn about potential members as she settles the sale.
Can operate membership software to sell daytime memberships and passes on demand, can operate booking software to troubleshoot and edit schedules as needed. Understands office / desk inventory enough to speak to availability and bring sales opportunities quickly to Director(s).
Assist with regularly scheduled creation of an internal and external newsletter
Assist with writing and creating member spotlights
Assist in designing and post across social media platforms (Blog, YouTube, Instagram, Twitter, Facebook, LinkedIn)

Requirements

2+ years of work experience in sales, hospitality, or customer service
You’re the hostess with the mostess and you have planned successful events in the past
You have a high emotional IQ and can communicate well both verbally and in writing
You’re punctual, professional, thorough, and entrepreneurial; you’re a quick learning self-starter that works well in a fast-paced, start-up environment
Writing skills and experience with creative writing
You’re collaborative and engaging and like to work as a team, you’re also independent and get the job done no matter what.
You can write a professional email, conduct research on the internet, use Facebook pages and groups, Twitter, Instagram and LinkedIn and you’re willing to learn other internal tools
Detail-oriented.
Always looking for ways to streamline or create a process to be more efficient or communicate better within the team or between members.
Ability to be diplomatic and professional with all visitors and discern appropriate ways to communicate with different types of professionals and people of varied backgrounds / perspectives.