Administrator – 95994
Division: AE-Energy Sciences
Lawrence Berkeley National Lab’s (LBNL, https://www.lbl.gov/) Energy Sciences Area (https://www.lbl.gov/research-areas/energy-sciences/) has an opening for an Executive Administrator to provide a comprehensive range of specialized executive-level management support to the Associate Lab Director (ALD) as well as general administrative support to the Area Office. This position is highly visible, and regularly handles sensitive, confidential, and time-critical projects, making discretion and diplomacy essential.
This is a 2-year, term appointment with the possibility of extension or conversion to Career appointment based upon satisfactory job performance, continuing availability of funds and ongoing operational needs.
What You Will Do:
• Assist with the management of the ALD’s complex and rapidly changing calendar and independently manage the Deputy ALD’s calendar.
• Triage the high volume of incoming requests, and review the ALD’s incoming and outgoing correspondence. Assist with prioritizing the ALD’s attendance at critical meetings.
• Provide administrative support for the ALD’s research projects and research groups.
• Provide a full range of complex domestic and international travel support functions for Area Office staff including the ALD.
• Establish priorities and manage multiple projects through to completion in the face of constantly changing priorities.
• Compose moderately complex and/or sensitive business correspondence, edit, and review material that may include some technical language. Maintain documents in electronic and/or paper files.
• Plan, organize, and coordinate other administrative support services such as invoice payments, procurement, and maintain office supplies/equipment.
• Serve as Area Office Timekeeper and coordinate with employees, supervisors, payroll, HR, and financial team.
• Act as the Property Management Representative for the Area Office, and initiate borrow/loan agreements. Conduct annual audits on property inventory assigned to group members, track off-site property and keep property records up to date.
What is Required:
• BA/BS degree and/or minimum of 4 years related experience or an equivalent combination of education and experience in providing administrative support for a wide range of functions to senior-level management in a large/complex department or division.
• Demonstrated experience and flexibility as a team player, either as a team lead or a team member.
• Experience and ability to accurately track and manage data.
• Ability to work well and stay focused in an environment with a variety of interruptions and distractions.
• Ability to proactively anticipate customer needs and actively listen.
• Demonstrated ability in creative problem-solving.
• Suggest new ways of providing excellent internal and external customer service.
• Strong attention to detail and reliable follow-through.
• Strong interpersonal skills, with the ability to interact productively with a broad range of personnel both internal and external to the Lab.
• Experience collaborating with various departments or groups within an organization
• Moderate to advanced knowledge using Microsoft Office Suite, Adobe Acrobat, Google Workspace, and Smartsheet. Demonstrated ability to learn new technologies/software.
• Familiarity with cloud and web-based audio/video collaboration tools such as Zoom, Google Meet, and ReadyTalk.
• Excellent time-management and task-management skills.
• Demonstrated ability to use sound, professional judgment to make effective decisions.
• Excellent written and verbal communication skills.
• Ability to work in a hybrid or fully onsite environment.
• Experience working with scientific staff, technical staff, and people from diverse geographic backgrounds.
• Demonstrated experience and discretion when interacting with a variety of individuals and organizations, including Lab Management, DOE, and subcontractors.
• Knowledge of DOE, LBNL, and UC policies and procedures as well as administrative and business practices and procedures.
Required Application Materials:
• Cover Letter
For full consideration, please apply by June 26, 2022.
• This is a full-time, 2-year, term appointment with the possibility of extension or conversion to Career appointment based upon satisfactory job performance, continuing availability of funds and ongoing operational needs.
• This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
• This position is eligible for a hybrid work schedule – a combination of teleworking and performing work on site at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA. Work schedules are dependent on business needs. Individuals working a hybrid schedule must reside within 150 miles of Berkeley Lab.
How To Apply
Apply directly online at http://188.8.131.52/counter.php?id=231036 and follow the on-line instructions to complete the application process.
Based on University of California Policy – SARS-CoV-2 (COVID-19) Vaccination Program and U.S Federal Government requirements, Berkeley Lab requires that all members of our community obtain the COVID-19 vaccine as soon as they are eligible. As a condition of employment at Berkeley Lab, all Covered Individuals must Participate in the COVID-19 Vaccination Program by providing proof of Full Vaccination or submitting a request for Exception or Deferral. Visit covid.lbl.gov (https://covid.lbl.gov/) for more information.
Berkeley Lab is committed to Inclusion, Diversity, Equity and Accountability (IDEA, https://diversity.lbl.gov/ideaberkeleylab/) and strives to continue building community with these shared values and commitments. Berkeley Lab is an Equal Opportunity and Affirmative Action Employer. We heartily welcome applications from women, minorities, veterans, and all who would contribute to the Lab’s mission of leading scientific discovery, inclusion, and professionalism. In support of our diverse global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.
Equal Opportunity and IDEA Information Links:
Know your rights, click here (https://www.dol.gov/agencies/ofccp/posters) for the supplement: Equal Employment Opportunity is the Law and the Pay Transparency Nondiscrimination Provision (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf) under 41 CFR 60-1.4.
About Lawrence Berkeley National Laboratory
Bringing Science Solutions to the World
From the infinite scale of the universe to the infinitesimal scale of subatomic particles, researchers at Lawrence Berkeley National Laboratory – Berkeley Lab – are advancing the scope of human knowledge and seeking science solutions to some of the greatest problems facing humankind. Scientific excellence and an unparalleled record of achievement have been the hallmarks of this Laboratory since it was founded in 1931.
Fourteen Nobel Prizes are associated with Berkeley Lab. Eighty Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Fifteen of our scientists have won the National Medal of Science, our nation’s highest award for lifetime achievement in fields of scientific research, and one (Arthur Rosenfeld) has received the National Medal of Technology and Innovation. In addition, Berkeley Lab has trained tens of thousands of university science and engineering students who are advancing technological innovations across the nation and around the world.
Located on a 202-acre site in the hills above the UC Berkeley campus with spectacular views of the San Francisco Bay, Berkeley Lab is a multiprogram science lab in the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California and is charged with conducting unclassified research across a wide range of scientific disciplines. Technologies developed at Berkeley Lab have generated billions of dollars in revenues and thousands of jobs. Savings as a result of Berkeley Lab developments in energy-efficient technologies – from cool roofs to window coatings to appliances – have also been in the billions of dollarsBerkeley Lab was founded by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence’s belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His “team science” concept is a Berkeley Lab legacy; today, a deep commitment to inclusion and diversity brings perspectives that inspire innovative solutions.